Organizer Guide
MUN Organizer Help
Everything you need to run a successful Model UN on Tikxz — from setup to check-in day.
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Getting Started
The organizer dashboard is at organizer.tikxz.com — separate from the main Tikxz site.
1
Go to organizer.tikxz.com/register and create your organizer account. You can sign up with email + OTP or Google.
2
Once registered, you'll land on your dashboard. Fill in your Profile (logo, bio, social links) — this is what delegates see on your public page.
3
Complete KYC verification before publishing paid MUNs. You'll need a government ID and organization proof. Approval takes 24–48 hours.
4
After KYC approval, you can create your first MUN from Dashboard → My MUNs → Create New.
Without KYC approval, you can still create MUNs but cannot accept online payments.
Creating & Setting Up Your MUN
Basic Details
- Title & Slug: The slug becomes your public URL (e.g. tikxz.com/events/muns/agymun26). Choose carefully — it can't be changed after going live.
- Banner Image: 1920×1080px (16:9). This appears on the MUN listing page.
- Logo: Square image, 500×500px recommended.
- Dates & Venue: Set accurate start/end dates and a full venue address — this powers the "Nearby MUNs" search.
- Description: Use the rich text editor to explain schedules, theme, accommodations, and contact info.
Pricing & Registration Fee
- Set a default registration fee, or set per-committee pricing when creating committees.
- Free MUNs: Set fee = ₹0. No payment gateway required.
- Cash Drive: Enable this to allow delegates to register offline and pay in person. They'll receive a secure payment link you verify on the day.
Payment processing requires completed KYC. Platform fee is deducted at payout — you'll see a breakdown in Finance.
MUN Status Lifecycle
Draft: Only visible to you. Edit freely.
Upcoming: Publicly listed. Delegates can see it but not register yet.
Registration Open: Delegates can register and pay.
Registration Closed: No new registrations. Existing ones remain.
Ongoing: Event is live. Scanner check-in is active.
Completed: Event ended. Read-only.
Committees & Portfolios
Committees are the building blocks of your MUN. Each committee has portfolios (country/role allocations) assigned to delegates.
Creating Committees
1
Go to Dashboard → Your MUN → Committees → Add Committee.
2
Set the name (e.g. UNSC), abbreviation (e.g. SC), and optional committee-specific fee (overrides the MUN default).
3
Add portfolios — these are the country/agenda positions delegates are allocated (e.g. India, USA, France). Add as many as needed.
Assigning Delegates
- Manual: Go to Registrations → click a delegate → select committee and portfolio → Save.
- Auto-Assign: Use the "Auto-assign" button to distribute delegates across available portfolios automatically. Preview before confirming.
- Once assigned, send Allocation Emails from the MUN overview page to notify all delegates of their committee and portfolio.
Delegates receive a formatted email with their committee, portfolio, and conference details automatically.
Managing Registrations
Registration List
- View all registrations at Dashboard → Your MUN → Registrations.
- Filter by payment status (paid / pending / cash), committee, or search by delegate name/email.
- Export CSV: Download a full spreadsheet of all delegates including payment status, assigned committee, and form responses.
Payment Status
- Paid: Online payment confirmed via Cashfree.
- Pending: Payment initiated but not yet confirmed. Usually auto-resolves within minutes.
- Cash Drive: Delegate signed up for offline payment. You must manually mark as paid on the day.
Cancellations & Refunds
- You can cancel a registration from the registration detail page.
- Refunds for online payments are processed via Cashfree within 5–7 business days.
- Cash Drive registrations cancelled before the event are marked refunded manually.
Cancelling a paid registration triggers an automatic refund — this cannot be undone.
Executive Board Applications
The Executive Board (EB) section manages applications from delegates who apply for Chairperson, Vice-Chair, or Rapporteur roles.
1
Delegates apply via the public MUN page by clicking Apply for Executive Board.
2
Review applications at Dashboard → Your MUN → Executive Board. You'll see their preferred committee, portfolio, and motivation.
3
Set the status to Approved or Rejected. Approved applicants are listed as EB members.
EB applications don't go through the standard registration payment flow — they're separate from delegate registrations.
Team Management
Add co-organizers, USGs, and volunteers to your MUN with granular, per-section access control.
Adding a Team Member
1
Go to Dashboard → Your MUN → Team → Add Member.
2
Enter their email address. If they already have a Tikxz account, they'll be linked. If not, a new account is created and credentials are emailed.
3
Select a role template: Secretariat (full), USG/Director, Organizer (custom), or Volunteer (limited).
4
Toggle individual permissions: Registrations, Committees, Form Builder, Executive Board, Team, Scanner, Coupons, Settings.
Scanner Users
- Scanner users are separate from team members — they can only scan QR codes; they have no dashboard access.
- Create them from the Scanners tab in the team page. Each gets a unique Scanner UID (e.g. SCN-ABC-123-XYZ) used to log into scanner.tikxz.com.
- Optionally provide an email address to automatically send them their UID via email.
- Set an expiry (1–72 hours) to automatically deactivate the UID after the event.
Resetting a team member's password generates a new temporary password — email it to them separately; the system does not auto-send it.
QR Scanner & Check-In
Use the Tikxz Scanner app at scanner.tikxz.com to check in delegates at the venue using their QR codes.
1
Create scanner users in Team → Scanners tab (see Team section above).
2
Send the Scanner UID to your volunteer. They open scanner.tikxz.com on any phone and enter the UID to log in.
3
The scanner shows your MUN automatically. They tap Start and point the camera at a delegate's QR code.
4
On successful scan: delegate name, committee, and portfolio appear instantly. Already-checked-in delegates show a warning.
Supported QR Formats
- QR codes from Tikxz confirmation emails (contain the registration ID).
- QR codes from the My Registrations page on tikxz.com.
- Manual entry fallback: tap "Enter ID Manually" and type the Registration ID directly.
Multiple scanner users can run simultaneously — useful for multiple entry gates at larger MUNs.
Coupons & Discounts
Create promo codes to offer discounts to specific delegates or for early registration drives.
1
Go to Dashboard → Your MUN → Coupons → Create Coupon.
2
Set the code, discount type (flat ₹ or percentage %), and value.
3
Optionally set a usage limit (e.g. first 20 registrations) and an expiry date.
- Delegates enter the coupon code at checkout before paying.
- Coupon usage is tracked in real-time in the dashboard.
- Expired or fully-used coupons are automatically invalidated.
Coupons apply to online payments only — they cannot be applied to Cash Drive registrations.
Registration Form Builder
Customize what information you collect from delegates at registration time.
- Default fields: Name, email, phone, and committee preference are always collected.
- Use the Form Builder to add extra fields: short text, long text, dropdown, checkbox, file upload.
- Mark fields as required or optional.
- Re-order fields by drag-and-drop.
- Custom field responses are included in the CSV export.
Form changes only apply to new registrations. Existing registrations retain the fields at the time they registered.
Finance & Payouts
Platform Fee
- Tikxz charges a platform commission on each paid registration (exact % visible in your MUN settings under Finance).
- The payment gateway (Cashfree) charges a separate processing fee (~2%).
- Your net payout = total collected – platform commission – gateway fee.
Payouts
- Payouts are processed after the MUN is marked Completed.
- Ensure your bank account details are verified in your profile before the event ends.
- Expected payout timeline: 5–7 business days after completion.
For detailed payout queries, contact support@tikxz.com with your MUN name and organizer email.
MUN Settings
- Registration capacity: Set a maximum delegate count. Registrations close automatically when the cap is reached.
- Waitlist: When capacity is full, new registrants are added to a waitlist and can be approved manually.
- Notification emails: Manage which automated emails go to delegates (allocation, cash drive reminders).
- Slug: The public URL path for your MUN. Can only be changed while in Draft status.
- Delete MUN: Permanently deletes the event and all registrations. This cannot be undone and requires all registrations to be cancelled first.
Changing the status from Registration Open to Closed immediately stops new registrations — there is no confirmation step.
Account Security
- Two-Factor Authentication (2FA): Enabled during onboarding for organizer accounts. Use an authenticator app. Disable only from Dashboard → Settings.
- Password reset: Use "Forgot Password" on the login page — a secure reset link is sent to your registered email.
- Session management: Logging out clears all session data. If you believe your account is compromised, reset your password immediately and contact support.
Related Guides
Ready to go?
Open the Organizer Dashboard
Your complete MUN management hub at organizer.tikxz.com
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